What is maker-checker in Abscode DMS?

Maker-checker means one person prepares or submits a record and a second person independently reviews and approves it. The record moves through states: submitted, under review, approved or returned with a reason, and roles decide who does what.

Does every document have to go through an approval workflow?

No. By default a captured document is extracted, classified, and filed as a record with no filing decisions. You choose per document type which ones route into an approval workflow for sign-off.

Which plans include maker-checker and approval workflows?

Maker-checker is available from the Starter tier, multi-level approvals from the Business tier, and advanced multi-step approvals on Enterprise plans.

Can I build a workflow without wiring the steps by hand?

Yes. Describe your approval process in plain language and the AI drafts the states, approvers, and routing for you to review and adjust before you go live.

APPROVAL WORKFLOW + MAKER-CHECKER

An approval workflow engine that runs your documents, maker-checker built in.

Q: Is there an audit trail on approvals?

Yes. Every capture, route, approval, and change is logged with who, what, and when. The same audit trail applies whether or not approval is used.

Abscode is not just storage: it is a system that runs your documents. Describe an approval process in plain language and AI builds the workflow engine, states, routing, and roles, with maker-checker sign-off. Maker-checker means one person prepares a record and a second person independently reviews and approves it. Because Abscode files every captured document as a record for you, you get the flexibility to choose which document types need sign-off, and every path keeps a full audit trail.

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HOW IT WORKS

How the maker-checker workflow engine runs a document

Abscode captures, classifies, and files every document as a record, then the approval workflow engine takes over wherever sign-off is required. You keep the flexibility to turn maker-checker on for the document types that need it, and every path is fully audited. See how automatic filing works in the core DMS features.

Capture

A user captures or uploads a document. Abscode extracts and classifies it, then files it as a record. No folders, no filing decisions.

Push or route

Push straight to the DMS, or route it into an approval workflow. You decide per document type which needs sign-off.

Maker-checker

When approval is on, the record moves through states: submitted, under review, approved or returned with a reason. Roles decide who does what.

Audit trail

Every capture, route, approval, and change is logged with who, what, and when. The same audit trail applies whether or not approval is used.

REAL WORKFLOWS

Approval workflows teams build with maker-checker

Invoice approval

Capture an invoice and automated data extraction files it as a record. Route to a manager, then a finance sign-off above a set threshold. Add approval only where the value warrants it.

Vendor onboarding

Capture the vendor record, KYC and contract. Route KYC to finance and the contract to legal for maker-checker sign-off before the vendor goes live. Everything filed automatically.

QC batch release

Capture batch records straight into the DMS. Add a QA-to-production maker-checker step where release needs sign-off, with a complete audit trail behind it. See more manufacturing document workflows.

Lab report verification

Reports are captured and filed as records. Route to a reporting doctor to verify and a senior pathologist to sign off. States and roles are tracked end to end. See more healthcare records workflows.

Loan file KYC

Capture KYC and loan documents; the system classifies and files them for you. Route through operations, credit, and disbursal with a maker-checker approval on each stage.

Contract review

Drop a draft in and it is filed as a record. Route to legal to review and a partner to approve, or skip approval and just store the signed copy. Your call, per document.

AI WORKFLOW BUILDER

Describe the process. AI builds the workflow.

Instead of wiring steps by hand, describe your approval process in plain language and let AI model the states, approvers, and routing for you.

Plain-language setup

Type "invoices over 1 lakh need finance and CFO sign-off" and the AI drafts the steps, roles, and routing. Review and adjust before you go live.

Record-level access control

Control who can see and edit records by document group and by confidentiality on the document type, so sensitive data stays with the right roles at every stage.

Advanced multi-step approvals

Route a record through several approval steps and approvers with advanced multi-step routing, so sign-off follows the exact path your process needs. Advanced multi-step approvals are available on Enterprise plans.

Full audit trail

However a workflow is built, every state change, approval, and edit is captured in a full audit trail, ready for review at any time.