Everything an intelligent document management system should do. Records, reading, workflow and control.
Abscode keeps documents as records, reads and verifies them for you, runs real approval workflows, and controls who sees what, all with a complete audit trail. Here is what that means in practice.
What Abscode does, in detail
Records, not folders
A record-based DMS keeps everything about a customer, a contract, an employee, a case or a loan in one record, so you retrieve documents by what they are about, not by where someone happened to save them. Duplicate paths and lost files simply stop happening.
- One record per customer, contract, employee, case or loan
- Documents grouped by what they relate to, not where they sit
- Retrieve by what a document is about
- No folder maintenance, no duplicate paths, no misfiles
The system files your documents for you
Capture a document and Abscode reads it, extracts the fields that matter, and verifies them against the document type it is meant to be, then files it against the right record. There is no manual data entry and no filing decision to get wrong. This is the heart of the product: typing, checking and filing is done for you, so records stay complete and nothing lands in the wrong place. For large migrations, the same reading sorts a bulk scan of a physical archive into the right records and types, so bringing years of paper in is load-and-go rather than a manual sort.
- Reads, extracts and verifies each document
- Verified against the right document type, then filed to the right record
- No manual data entry, no filing decisions
- Bulk migrations sorted into the right records and types on import
Intelligent document analysis
Beyond reading a document, Abscode can check it against a policy or checklist you define and flag what is missing or off-standard. A vendor NDA can be checked for your required clauses, an employment contract for its mandatory terms, a KYC file for completeness, or an SOP for conformance to your template. It turns a manual read-through into a consistent, automatic check on every document.
- Check documents against your policies and checklists
- Flag missing clauses, terms or off-standard content
- Verify NDAs, contracts, KYC files and SOPs
- A consistent, automatic check on every document
A workflow-first system, not just storage
Abscode is a real document workflow engine, not a drive with folders. Maker-checker approval, multi-step review and sign-off are built in, and you shape each process by describing it rather than coding it. Every step is written to a complete audit trail, so who did what, and when, is always on the record.
- Maker-checker sign-off, multi-step review and approvals
- Describe a process and AI models the workflow for you
- No coding to build or change a flow
- A complete audit trail on every step
Scheduled and recurring workflows
Recurring obligations should not depend on someone remembering. Schedule a process, an internal audit every six months, a quarterly access review, an annual policy review, and Abscode raises it as a work item on time, reminds and escalates against a service level until it is complete, and leaves an audit record that it was done. A calendar reminder proves nothing; a scheduled workflow proves it happened.
- Schedule recurring audits, reviews and approvals
- Raised as a work item on time, automatically
- Reminders and escalation against a service level
- An audit record that it was completed
Document expiry and renewal
Give a document an expiry or review date and Abscode watches the clock for you. As the date nears, it raises a renewal workflow and notifies the owner, tracks the replacement to completion, and supersedes the old document with the new. Contracts, licences, certificates and controlled documents renew on time instead of lapsing unnoticed.
- Set expiry or review dates on any document
- A renewal workflow raised as the date nears
- Owner notified, replacement tracked to completion
- Old document superseded by the new one
Search that fits a records system
Because documents live in records, search does too. Find everything for an entity, a customer, an employee or a vendor, in one place, or search by a document's own details to reach a specific file. Results honour access, so people only ever see what they are cleared to see.
- Find everything for a customer, employee or vendor in one place
- Search by a document's own details to reach a specific file
- Results honour access permissions
- Built for how a records system works
Document types and custom fields
Every document type carries the fields you actually use, text, number, date and dropdowns backed by masters, with validation so the data is captured correctly. Sensitive identifiers such as Aadhaar and PAN are masked on view, and the Aadhaar number is not stored.
- Configurable document types
- Custom fields (text, number, date, dropdown, masters)
- Per-field validation rules
- Aadhaar and PAN masked on view; Aadhaar not stored
Confidential access and a complete audit trail
Access is set by document group, so each team sees only what it should, and confidentiality levels mark how sensitive a document is. The most restricted material, a POSH case, a board pack, a payroll document, is visible only to the people you name. Every capture, view, edit, approval and change is written to a complete audit trail. Built to support your ISO, NABH, RBI and ICAI document requirements, and backed by our approach to document security and access control.
- Access set by document group, not folders
- Confidentiality levels for sensitive documents
- Restricted material visible only to named people
- A complete audit trail of every action
Compressed storage, lower cost
Documents are compressed before they are stored, so the same archive takes less space and costs less to keep. You hold more records for less, without thinking about it.
- Documents compressed before storage
- Lower storage footprint and infrastructure cost
- More records in the same space
- Base storage included on every plan
Mobile capture and notifications
Capture documents from an iOS or Android device and they file themselves against the right record. Email notifications keep the right people moving through a workflow, and documents can be shared by an external link that expires.
- Native iOS and Android apps
- Captures file themselves to the right record
- Email notifications drive workflows
- External share links with expiry
Bring your own storage
On Enterprise, documents can live in your own storage, AWS S3, Azure Blob, Google Cloud Storage or on-premises, while Abscode provides the records, workflow, search and control on top.
- AWS S3, Azure Blob or Google Cloud Storage
- On-premises storage
- Your data stays in your own storage account
- Records, workflow, search and control on top
- Available on the Enterprise edition
Pay for usage, not per user
Add your whole team without a per-seat penalty. You pay for what you actually use, concurrency, storage and AI, so the price follows your usage rather than your headcount. Compare plans on usage-based DMS pricing.
- Add your whole team, no per-seat charges
- Charged on usage: concurrency, storage and AI
- Generous named users on every plan
- Start free and grow as your usage does