Record-based document management for India's manufacturing clusters.
Abscode organises your paperwork as records, not folders, and files each document for you. ISO 9001 / 14001 / 45001 document control. GST e-invoice archive. Vendor onboarding. Export audit prep. Built for SMEs in Gujarat, Maharashtra, Tamil Nadu, Karnataka.
Manufacturing document control gaps: sound familiar?
"ISO auditor asked for the approval trail. We had email."
Document changes spread across email, chat apps and paper files. No structured approval, no audit trail. ISO 9001 audit prep takes 5 days.
"Export buyer wants quality traceability. We send PDFs."
EU CBAM, US and Japan buyers want structured access to QMS records. You answer with email attachments and lose deals.
"GST audit found gaps in the invoice archive."
The 7-year GST retention requirement met with shared folders and paper. Compliance gaps are findings waiting to happen.
"Vendor onboarding is chaos."
KYC packs, MSAs, framework agreements and NDAs, all scattered across departments. Approvals lost in email chains.
"QC batch records pile up daily."
Daily QC documents from the production line. No structured filing. Pharma, food and auto component makers face buyer audits.
"Decades of old files sit in cupboards."
EPF / ESI / factory licence / MCA filings / BIS certifications plus years of physical records across multiple cabinets. Renewal anxiety is constant.
Record-based document management, filed for you
Note: Abscode is a DMS. It complements your QMS / ERP. Abscode extracts, classifies and files each record, runs approval workflows, and keeps the audit trail. Your QMS handles quality processes.
ISO 9001 / 14001 / 45001 document control
SOPs, work instructions and training records filed automatically as versioned records. An AI-built approval workflow helps ensure approved-only documents reach the floor. Audit-ready approval trail available on demand.
GST e-invoice archive + statutory filings
7-year GST retention as searchable records, classified on upload. EPF / ESI / factory licence / MCA / BIS documents filed in one place. Every invoice classified and filed to the right record automatically.
Vendor + supplier onboarding workflow
KYC packs, MSAs, NDAs and framework agreements filed against each vendor record with an approval flow. Procurement → finance → legal → operations, with a full audit trail and access controls.
Export buyer + customs audit prep
EU CBAM, US and Japan buyer audit packs assembled in minutes. Customs declarations, COO and quality certificates classified into records. Searchable by record and by document details.
QC batch record management
Mobile capture at the production line, filed automatically as batch records. Approval for batch release. Pharma, food and auto components compliance-ready.
Bulk digitization of old physical files
Turn years of cupboards and cabinets into searchable records. Bulk document digitization extracts and classifies scanned documents for you, so each is findable by its record and indexed details.
Processes and archive types for manufacturing
Alongside the shared use cases below, manufacturing teams keep these industry-specific records in Abscode, each as its own archive group.
Engineering drawings and drawing register
DWG and other CAD files under revision control, indexed by drawing number, part and project. One current approved revision, with old revisions retained but clearly marked superseded.
Quality and batch records
QC records, batch manufacturing records and calibration certificates, kept by product and period.
Statutory and licence archive
Consent to operate, factory and pollution control licences, with renewal dates watched so nothing lapses unnoticed.
Export documentation
Shipping, customs and compliance documents held by consignment and ready when a buyer or customs asks.
GST and e-invoice archive
Tax documents and e-invoices classified on upload and retained for their statutory periods.
Engineering drawings, under revision control
Every drawing sits in a drawing register with one current approved revision, and old revisions are retained but clearly marked superseded. A change moves through an engineering change note, not a quiet overwrite. A lightweight preview loads in the browser so anyone can check the current revision, while the full CAD file downloads on demand only when it is needed in a CAD tool.
Use cases for manufacturing
The document processes most manufacturing teams start with. Each opens its own page.
ISO document control
SOPs, work instructions and quality manuals kept as versioned records, approved before they reach the floor.
Know more →Controlled document management
Controlled documents with versioning and sign-off, and one clear current revision for every record.
Know more →Internal audit and CAPA tracker
Findings, corrective and preventive actions tracked to closure with the evidence attached.
Know more →Vendor document management
KYC packs, MSAs and framework agreements collected, verified and filed against each vendor record.
Know more →IT incident tracker
Incidents logged, triaged and closed with a record of what happened and what was done.
Know more →Employee onboarding
New joiner documents collected and filed against each employee record from day one.
Know more →HR policy management
Policies published, acknowledged and version controlled, with a record of who signed what.
Know more →Abscode pairs with your QMS / ERP, it doesn't replace them
If you use a QMS for quality processes, keep it. If you run an ERP or accounting system, keep it. Abscode handles the record-based filing, approval and audit-trail side, working alongside your existing ERP/accounting tools.