Employee exit documentation, run as one closed and auditable record.
An exit touches HR, the reporting manager, IT, finance and payroll, and if any one of them drops the ball, the file is incomplete and the dispute surfaces months later. Abscode runs offboarding as one workflow that closes only when clearance, settlement and relieving are all done, so every exit file is complete.
Offboarding is a relay race with no baton
No-dues have to be gathered from several teams, the full-and-final has to be calculated and agreed, and the relieving and experience letters have to be issued. When it is chased over email and spreadsheets, something always slips: an asset not returned, a recovery missed, a relieving letter the ex-employee needs a year later and HR cannot find.
The cost lands after the person has left, when a background-verification call comes in or a settlement is disputed and the file that should answer it is half-empty.
A single flow from resignation to a closed exit record
Each stage has a clear owner and only hands over once its documents are captured and verified. The exit cannot close on a gap.
Log the resignation
The resignation is logged with the notice period and last working day, and the clearance checklist starts. HR owns this step, and every following stage traces back to it.
Gather and verify no-dues
No-dues are gathered and verified across teams, the reporting manager, IT, finance and payroll. Anything outstanding, an asset not returned or a recovery pending, is flagged before settlement.
Prepare the full-and-final
The full-and-final is prepared and recorded under the employee's record, with maker-checker sign-off. Payroll and the HR manager approve it before it is released.
Issue letters and close
Relieving and experience letters are issued and the exit becomes a closed, auditable record, complete from resignation to the final settlement letter.
The whole exit file, under one employee record
Every exit document sits under the same employee record as their onboarding file, so the person's history is complete end to end.
Resignation letter
Logged with the notice period and last working day, the anchor the rest of the exit file hangs off.
Clearance and no-dues
The signed-off clearance from each team, with anything outstanding flagged and resolved before settlement.
Full-and-final settlement
The settlement statement, held in a payroll-restricted group visible only to payroll and the HR manager.
Relieving and experience letters
Issued at close and retrievable instantly, even a year later when a background-verification call comes in.
Configurable to your policy
Start from the default flow, then shape it to how you offboard: set the clearance checklist, who signs off no-dues and the settlement, the stages and the service levels on each step, all without code. See how configuration works →
Why teams run exits on Abscode
The same three ideas that hold the rest of the employee record together, applied to the moment an exit file matters most.
Records, not folders
Everything about an exit lives in one record, retrieved by what a document is about, not by which folder someone saved it in. The relieving letter is one search away, not a lost email thread.
The system does the data entry
Abscode reads each document, extracts the fields that matter and verifies them against the document type. No manual typing, no misfiled paper, and a gap is caught at capture, not at dispute.
Real approval workflows
Maker-checker, review and sign-off are built in across clearance and settlement, with a complete audit trail on every action you can hand to an auditor.
Pay for usage, not per user
Give HR, managers, IT, finance and payroll access to the parts of the exit they own. You pay for what you use, not for a seat count.
Built on a platform proven at scale
Abscode DMS is built on a document platform proven at massive scale, billions of records and millions of pages in production. Every exit file inherits the same records model, AI extraction and audit trail that run the rest of your employee records.
Frequently asked
More across the employee record
Every HR process runs on the same model: guided capture, approval where you need it, and an audit trail on every action.
HR document management
One verified record per employee, from the day they apply to the day they leave.
Back to the HR hub →Employee onboarding and records
Collect, read, verify and file every joining document, and activate only once the file is complete.
Know more →POSH complaint tracker
Log, investigate and close complaints confidentially, visible only to the committee you assign.
Know more →HR policy management
Publish versioned policies with approval and controlled distribution, so everyone works from the current one.
Know more →Manufacturing document management
Workforce records, contractor files and plant documentation, verified and filed against the right record.
See manufacturing →Healthcare document management
Staff credentials, exit files and compliance records kept complete and audit-ready across the organisation.
See healthcare →